Our Services:  We are here to schedule your event and coordinate with you the areas you will need set up, the time of your event, the pricing, and information about your catering and other services you may need to obtain to make your event a success.  This contract is a guideline and any changes will be notated on page 2 of the contract and signed by you and the winery representative.

Event Booking and Contracting:  We strongly urge you to meet with us to discuss and sign the contract within 30 days of receipt of the contract.  If your group’s contract and deposit are not received within 30 days and you do not contact us, your date may be released and given to another group.  If you cancel your event less than two weeks prior to the event, you may be responsible for the entire cost of the event.

Event Times:  Events are scheduled and priced according to the number of people attending, the number of hours and the amount of wine purchased.  We do not have any events beyond 10 pm, unless by special arrangement. Set-up and clean-up for events must be done during normal business hours and is included in your rented hours;   if this is a problem, special arrangements must be made and approved by us prior to the day of the event.  Our weddings and special events are scheduled at certain times and we will work out the time available on the date you choose.    No one should be on the grounds outside of business hours without special permission.

Changes to Events:    Once you have contracted for a specific date, time and number of guests, you will be responsible to notify us 60 days prior to the date if you must change the time or number in the group.  If changes are made less than 60 days prior to an event, you may be required to pay the original price for the event if it is higher and your event is decreased in size or if it is moved to a time when we would have booked another event.  Please understand because of other scheduled groups or events, changing the time/date of an event may not be possible.  If you cancel a scheduled event less than two weeks before the event, you will be required to pay the entire amount of the event.

Small Group Events:    We will provide reserved upstairs balcony seating or in the wine tasting room. 

Food Storage:  We do not provide preparation areas, refrigerated or heated storage for foods you or your caterer brings onto the premises for your event.  Foods should be brought ready to serve.

Beverages:  All beverages wine, beer, soda and water must be purchased from us.  No outside beverages other than a caterer furnishing Ice Tea or Coffee are allowed.  State Law prohibits the bringing of other alcoholic beverages onto the premises.

Use of Grounds and Facility:    The grounds are not open outside of scheduled business hours.  Should you need to meet with a caterer, florist, etc. outside of our scheduled business hours, we will work with you to schedule a time that works best.  We are happy to host your event and want to make it a success but this is a working vineyard and winery where we appreciate advanced notice.  We reserve the right to refuse any event.

Business Hours:  Thursday through Sunday 12:00 pm to 10 pm for summer hours, beginning with Daylight Savings Time.  Winter hours change with the end of Daylight Savings Time, from 12:00 to 8 pm, Thursday through Sunday.  Other hours must be pre-arranged and agreed upon in the contract.

Underage Drinking:  We have a zero tolerance policy for underage drinking as per Illinois State law and we will enforce the legal drinking age of 21.  If we find underage guests are being given alcoholic drinks by family and friends, those giving drinks to minors and the minors will be asked to leave.  Please understand this is the law and it will be applied to all event guests, even members of a wedding party may be asked to leave should this occur.

Right to Refuse Alcoholic Beverages:  We reserve the right to refuse service of alcohol to any person we deem to be inebriated.  We may also call this person a cab at their own expense to go home in if they are driving a vehicle or ask a member of their group to take them home.  We want to provide a safe and fun event for everyone and picking up a car the day following an event is a small inconvenience for a friend’s safety.  Please let us know the name of the person in advance that is a designated driver for your group.  We will be happy to provide the designated driver free soft drinks during your event.

Pricing:  Pricing is done at the time of contract signing and you will be provided with an invoice of all costs and services provided by the winery.  Under most circumstances, 50% deposit is required of the the invoiced cost at contract signing.  Invoice balances must be paid in full one day prior to the event.

Conduct:  In the effort to provide an enjoyable safe environment for all our guests, we reserve the right to ask guests to leave that are wearing indecent attire, exhibit nudity, behave violently, vulgarly or offensively toward others.  The police may be asked to intervene at our discretion and no refunds will be granted if a group is asked to leave due to these issues. 

Rental & Equipment Placement:  Decorations or props must be approved prior to event.  Chairs or other items that need to be set up for the event:  Chairs and tables for 90 in the pavilion and 30 on the  balcony are provided by the winery.  Additional seating and other items you need for your event are not provided by the winery and are rented by you separately.   Setup and tear-down of decorations and your rented items are your responsibility and are included in your rental hours for the event. 

Live Music:  We are open to the public for live music performances on many Friday and Saturday evenings and some Sunday afternoons.  Unless you have paid extra to rent the entire property in addition to the cost of your normal event pricing, the entire facility is open to the public during your event.  We are open to the public during weddings and events.  Entertainment or music for your event must be approved and pre-arranged prior to the event.  You and your guests are renting ONLY the designated area.   

Cleaning deposit and Clean-up of Grounds:  We pride ourselves on having a clean environment for the enjoyment of all our guests and ask that you use the trash cans and ash trays provided for your group.  We may require a refundable check deposit of $100 that will be returned following the event.  This fee will cover removal of excess trash in or around your private area, such as cigarette butts, bottle screw caps, broken glass, balloons/ties…all must be picked up.

All Events and Special Wedding Information 

Bridal Dressing Room:  If you feel your bridal party needs accommodations for changing, it is suggested that you rent a 20x20 tent with closed sides for this purpose.

Wedding Rehearsal and Dinners:  We will schedule with you when you will have your wedding rehearsal.  If it is on an evening when we have live music we will schedule your wedding rehearsal  to end at least an hour before  the band arrives to set up for the music performance.

Anything Other than Renting the Contracted Facility:  Additional items, such as pictures in the vineyards, special transportation, etc., must be discussed and agreed upon in advance.  This is a working vineyard and this requirement  is for your and your guests  protection. 

Wedding Coordinator:  If you are using a wedding coordinator, we need that person’s name and contact information so we are all coordinating together and the wedding day goes smoothly.

Marriage License:  We are located in Montgomery County so be sure you receive your license from the Courthouse in Hillsboro, the County Seat.

Wine Glasses:  There will be a $3 refundable deposit for each wine glass used at receptions and events.  The deposit will be refunded when all glassware is counted back after the reception or event is concluded.  Glasses may be purchased at $3 each for party favor gifts for guests.